Description of Duties for Volunteer Positions

If you wish to apply for any of the positions listed below, please contact Rick Racine at 757-8980 or email lumber1@bcsupernet.com.

Tower Coordinator & Tower Helper - Volunteer Position

• Prior to race day ensure that sufficient sign-up sheets, N.M.A. Membership packages, CMRC Membership forms, race order sheets, practice sheets, practice tickets & pens are available.
• Coordinate tower runner for necessary races (National & BC)
• Arrange for necessary number of lap counters, tower helper and race results person for each event
• Ensure that these people have necessary supplies to complete the duties for the event
• Ensure Flagger Coordinator is ready for event
• Sign up riders on race day
• Ensure necessary filing systems are organized in tower
• Clean up and put away equipment at end of day
• If unable to attend race, arrange for replacement, advise Race Event Staff Coordinator of change
• Report to Race Event Staff Coordinator

Tower Runner - Volunteer Position

• Deliver information and equipment between tower, announcer and lap counters as required
• Report to Tower Coordinator

Lap Counter Coordinator / Lap Counters - Volunteer Position

• Record rider laps on scoring sheets
• Report to Tower Coordinator

Series / Results Coordinator - Volunteer Position

• Prior to race day, ensure there are sufficient results sheets for event
• Ensure computer is arranged to be at BC events
• Prepare results after each moto and post results on board; compile running total of points for series
• Give copies of overall race day results to CMRC and webmaster
• If unable to attend, arrange for replacement and advise Tower Coordinator of change
• Report to Tower Coordinator

Admission Gate Person - Volunteer Position

• Admit riders & fans to event, sell admission & camping passes
• Provide race day information and handouts
• Count cash and remit to Treasurer (except National event)
• If unable to attend event, arrange for replacement and advise Race Event Staff Coordinator
• Report to Race Event Staff Coordinator, turn funds over to Treasurer

Start Gate Person - Volunteer Position

• Clean and prepare gate area before race, test gate operation before race
• Operate start gate during race
• Post race order on white board and update as required
• Report any problems or required repairs to Race Event Staff Coordinator
• Clean up area and put away equipment post race
• Coordinate staging person for required races (National & BC)
• If unable to attend race, arrange for replacement and advise Race Event Staff Coordinator
• Report to Race Event Staff Coordinator

Staging Person - Volunteer Position

• Work closely with Start Gate person and assist as needed
• Stage riders during event
• Reports to Start Gate Person

Referee / Starting Board Person - Volunteer Position

• Referee event
• Outline event proceedings, rules, safety and flags at Rider’s Meeting
• Hold starting board for each race
• Report to Race Event Staff Coordinator

Announcer - Volunteer Position

• Set up and test PA system before race
• Ensure equipment is in satisfactory working order at all times
• Promote upcoming races
• Announce Sponsors, event activities, 50/50 sales, etc
• Pack up and store PA system as required
• Report to Race Event Staff Coordinator

Watering Coordinator - Volunteer Position

• Set up / clean up of pumps and ensure that they are operational
• Water track and coordinate helpers to assist during event
• Ensure sprinkler heads and watering system is in good repair
• Bring necessary equipment to event (gas, oil, parts & supplies)
• Ensure all equipment is properly maintained as required
• If unable to attend event, arrange for replacement and advise Race Event Staff Coordinator
• Report to Race Event Staff Coordinator

Groomer - Volunteer Position

• Arrange equipment as necessary prior to event
• Groom track before event as required
• Report to Race Event Staff Coordinator

Flagger Coordinator & Flaggers - Paid or Volunteer Position

• Coordinator arranges and trains flaggers for each event
• Coordinator ensures enough flags are available and that they are in good order and clean
• Flag riders and first aid to warn of accidents or obstacles on track
• Report to Tower Coordinator

Garbage Coordinator - Volunteer Position

• Remove litter from track area and bins; line garbage bins with bags
• Arrange for volunteer “Spring” and “fall” general track clean up as needed
• Arrange for drop off / pick up of disposal container before and after event as needed
• Ensure toilets have paper
• If unable to attend event, arrange for replacement and advise Race Event Staff Coordinator
• Report any problems to Race Event Staff Coordinator

First Aid - Paid Position

• Provide emergency first aid assistance to riders, spectators, volunteers & staff as needed
• Report to Race Event Staff Coordinator

Race Event Staff Coordinator - Volunteer Position

• Arrange and ensure the following positions are filled:
• First Aid Person
• Announcer
• Admission Gate Person
• Finish Line Flagger
• Referee
• Start Gate Person
• 50/50 Coordinator
• Watering Coordinator
• Groomer
• Radio Communications Coordinator
• Garbage Coordinator
• Tower Coordinator
• Assist and respond to the above people and situations as needed
• Ensure concessions and toilets are arranged for event
• Report to President

50/50 Coordinator & Ticket Sales Coordinator - Volunteer Position

• Ensure there are sufficient 50/50 tickets for event
• Obtain float from Treasurer at beginning of season
• Maintain float for each event
• Organize supplies
• Sell tickets to spectators and riders
• Count and divide proceeds, give to Treasurer
• Arrange for selection and announcement of winning ticket
• Pay out proceeds to winner and delivery of special ticket prizes
• Arrange for printing of tickets for special ticket promotions
• Arrange for volunteers to assist in ticket sales
• If unable to attend event, arrange for replacement and advise Race Event Staff Coordinator
• Report to Race Event Staff Coordinator

Club Historian - Volunteer Position

• Take photographs at events and banquets (club will pay for film & developing)
• Collect newspaper clippings of events
• Maintain file of photographs & clippings
• Provide pictures to webmaster to post on site
• Report to Tower Coordinator

Trophy Coordinator - Volunteer Position

• Ensure there are trophies for upcoming events
• Use left overs for future events
• Order fill-ins and new plaques as needed
• Order complete sets for special events
• Pick up trophies and deliver to track
• Set up trophies for presentation in tower and present trophies to winners
• Pack up excess trophies at end of event and store them
• If unable to attend event, arrange for replacement and advise Tower Coordinator
• Report to Tower Coordinator

Newsletter Editor - Volunteer Position

• Write a monthly or quarterly newsletter, include a wanted or sale section
• Arrange for contributors for articles; check with Executive for additions
• Arrange for printing and distribution to members via mail, website and handouts at events
• Report to President

Promotions Manager - Volunteer Position

• Arrange for yearly and National sponsors
• Fax or email press release to media week before race and update Steve Marshall Ford for their community events cruiser and free ads
• Be available to answer media questions, give interviews, etc.
• Have good knowledge of club history, admission rates, race times, club details, etc.
• Obtain copies of race results from Results Coordinator and fax or email to media
• If unable to attend event, arrange for replacement and advise President
• Report to President

Webmaster - Volunteer Position

• Update, refresh and provide timely, accurate information on website for members and sponsors
• Provide fun, interesting format that is always changing to encourage frequent and regular visits
• Focus on attracting new club members
• Report to President

Finish Line Flagger - Volunteer Position

• Report to Race Event Staff Coordinator

Radio Communications Coordinator - Volunteer Position

• Arrange for and deliver radios and walkie talkies to track in good working order and are charged
• Assign radios to track personnel
• Collect all radios, return, recharge and store radios for next event
• Report any problems to Race Event Staff Coordinator

Bike Shop Liaisons / Membership Coordinator - Volunteer Position

• Assemble CMRC and N.M.A. membership packages
• Supply local and out of town shops with membership packages, day passes,Lordco discount cards
• keys and posters for upcoming events
• Pick up money and membership applications from bike shops as needed
• Assist all prospective members to obtain memberships or day passes
• Report to President, turn over funds to Treasurer

General Track Maintenance / Clean Up - Volunteer Positions

• The track can always be cleaned and maintained ….
• Pick up garbage and report any required repairs to Executive Members
• Attend work parties to maintain track facilities
• Contact Executive

Misc. Race Day Activities - Volunteer Positions

• Put up signs on highway prior to event and store after event